Pier Facilities Manager

 

Supervises and coordinates all activities related to the security, operation, and maintenance of public areas and facilities at the 'Point Arena Fishing Pier' and administers all facility-related lease programs.

 

EXAMPLES OF DUTIES

• Plans, organizes, directs and evaluates all work at the facility.
• Develops operational goals and objectives.

1. Assists in negotiations to determine rent, term, use conditions and restrictions of proposed leases.
2. Administers leases to insure lessee sat­isfactorily meets lease covenants.

• Recommends plans for revenue-producing properties.
• Coordinates all activities of the facility.

1. Carries out policies and directions ofthe City Council.
2. Represents the City in contacts with other private and public agencies.

• Supervises, trains, and assists Commissioner in evaluating work performance of subordinates.
• Supervises purchasing procedures.
• Participates in budget development for facility.
• Maintains files and records as required that are pertinent to the administration ofthe facility.
• Prepares letters, memorandums, and reports.
• Maintains cash receipts and prepares reports.
• Supervises the enforcement of laws, rules and regulations governing the use of the pier and harbor facilities.
• If needed, works extended hours.
• Responsible for the resolution of complaints and problems of the general public and boaters.
• Supervises rescue and first aid operations.
• Performs grounds keeping duties and custodial duties.
• Operates tools and equipment assigned to the facility,including vehicles, boats and hoists.
• Enforces rules and regulations to prevent fire, theft, vandalism and engages in safety hazards mitigation.
• Supervises the issuance of complaints against violators and testifies in court.
• Investigates complaints, accidents and unusual inci­dents and prepares reports.
• Keeps the public apprised on rules and procedures as conditions (i.e. weather) affecting the operation of boats.
• Represents the facility in public relations and other external affairs.

 

 

TYPICAL DAILY DUTIES

7:00 a.m.:  Arrive at pier; check parking lot, beach, and pier.  Turn off alarm and open office. 

• Check bathrooms
• Check weather on NOAA homepage, print and record on answering manchine.
• Post weather report on window.
• Raise flag
• Check rain gauge during winter months.
• Open cash register and check messages.
• Check hoist and start launching boats.
• Clean bathrooms and showers with soap; remove grates to outside and clean.
• Treat trouble spots with bleach, or disinfectant, re-stock paper goods.
• Write out “Do List.”
• During the day, try to spend 1.5 hours on recycling and trash, 1.5 hours on maintenance, and allocate time for office work as needed.
• Before and after lunch, and before closing, check bathrooms.
• Write all meetings, conferences and appointments on calendar.
• Sell shower tokens.
• Fill out log to record activities and to communicate with other staff.
• Wind and set clock on Sunday.

 

Prior to 4:00 p.m.  Close out register; fill out deposit slips and make copies for City Treasurer.  Fill out office daily sheets. Check latest weather forecast for next day and put information on answering machine.  Set alarm and lock up facility.  Check locks in maintenance building.  Lower flag.  Drop deposit at bank and copies at old firehouse building lock box. 

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Main Street Maintenance Person

 

Under the supervision of City Maintenance Supervisor, the Main Street Person cleans and maintains the downtown area, park, and assists the Maintenance Supervisor in other tasks.

EXAMPLES OF DUTIES

• Clean sidewalks and streets along Main Street from Iversen Avenue to School Street. 
• Remove weeds and trash from the Main Street area.
• Trim, water and feed Main Street trees as needed.
• Paint fire hydrants, curbs, and parking spaces as needed.
• Mow and weed eat parking area.
• Assist Maintenance Supervisor in spring/summer park grounds ­maintenance.
• As required, assist Maintenance Supervisor with other projects.

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Maintenance Supervisor

 

Maintains City streets, park, public buildings and other public grounds; supervises the Main Street Maintenance Person; and, assists the Wastewater Treatment Plant Supervisor with maintenance needs at the sewer treatment plant.

EXAMPLES OF DUTIES:  STREETS

Daily 

• Check with clerk for any citizen complaints, messages, council requests.
• Check that street signs are in place and repair as needed
• Remove road kill as needed
• Make sure roads are unobstructed (down trees, mudslides, abandoned vehicles)
• Empty Main Street trash as needed

Weekly

• Oversee main street person
• Clean trash along roadsides

Seasonal

• Clear culverts
• Street banners (up or down); Xmas lights (up or down)

Semi-annual

• Clean vegetation from fire hydrants

Yearly

• Paint fire hydrants, parking space delineators, and street curbs
• Clear street gutters

Ongoing

• Patch roads; clear brush; stripe roads; repair and replace signage; weed eat and mow

EXAMPLES OF DUTIES:  VFW HALL

Weekly

•  
• Check trash and bathrooms for supplies and clean as needed.
• Light dusting and empty trash from City hall office
• Separate recyclables at the hall.

Monthly

• Set up for council meetings and clean hall as needed.
• Set up for court and clean hall as needed

Seasonally    

• Trim bushes, mow grounds, clear rain gutters, pull weeds, put up Xmas lights, wash windows.

Yearly

• Power wash exterior of building; strip and wax the floors

Intermittently

• Check condition of the building and grounds after special events.

EXAMPLES OF DUTIES:  PARK

This facet of the job is changing year to year due to expansion of facilities, landscaping additions, budget fluctuations, and man-hour availability.

• Check park weekly; Remove trash and separate recyclables; Pickup broken glass, remove graffiti, repair and maintain playground equipment.

 

• As needed and as time allows, mow, weed eat, spread bark chips in play area; water and feed plantings; repair irrigation system; attend to ongoing vandalism to landscaping and infrastructure.

EXAMPLES OF DUTIES:  WWTP

• Assist the WWTP Supervisor on any maintenance, preventive maintenance, sewer blockage, removal, or other collection system needs.
• Assist plant operator with maintenance of grounds and storage ponds.
• Operate plant and perform all duties of WWTP Supervisor in his absence (requires a Grade 1 Operator’s License).
• Assist the WWTP Supervisor after hours as needed.

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City Clerk/Administrator

 

Serves as Clerk to the Council and is Responsible for administering of the daily operations of City Hall.

EXAMPLES OF DUTIES

• Prepare agendas for official Council meetings; organize and assemble materials to be presented to Councilmembers in meeting packets; notify applicants and interested parties of Council consideration of their specific items; attend Council meetings; attend to correspondence, signing of documents and agreements, recording of votes cast and conditions stipulated; maintain the status of City Council business; see to the preparation of Council chambers for each meeting.
• Maintain record of the proceedings of Council meetings; take, transcribe and certify Minutes.
• Prepare written proclamations, resolutions, and ordinances.
• Schedule and perform legally required activities for matters such as elections, hearings, bids, bonds and annexations.
• Conduct or assist County in conducting City elections and handling of voter registrations.
• Develop and maintain City records, filing, and information retrieval systems. Maintain contracts and agreements.
• Prepare and administer budgets for the City Clerk's office and for City elections.
• Update and maintain municipal code information.
• Prepare notices for publication; proof, certify and file affidavits of publication.
• Administer oaths.
• Maintain employee personnel files.
• Distribute, review and track Fair Political Practices Commission documents.
• Arrange meetings, conferences and civic functions.
• Provide information to the public.
• Represent the City and the City Council as assigned in relationships with other governmental agencies.
• Record legal documents with the County Recorder.
• Maintain custody of the City Seal.
• Perform all other statutory duties of City Clerk
• Review planning applications and make recommendations to the Planning Commission regarding zoning, land use and environmental issues.
• Prepare planning documents and comments consistent with, and in compliance with, the California Environmental Quality Act, General Plan, Local Coastal Plan, ordinances and City policies.
• Prepare and handle the processing of public hearing notices for planning issues, CEQA Notices (Negative Declaration, Completion, Exemption, Determination, etc.), California Coastal Commission Notice of Action Taken, and all other planning documents and noticing requirements.
• Confer with the California Coastal Commission and other state, federal, and local agencies regarding the application of federal, state, and local regulations governing City planning issues.
• Coordinate and execute City-initiated planning projects.
• Make recommendations to the City Council regarding administrative aspects of prospective actions.
• Interpret rules applying to City ordinances.
• Review and administer insurance claims for proper handling.
• Facilitate the implementation of City personnel policies and practices.
• Advise departments of City Council action and directives.
• Report on City operations, policies and problems as requested by Council.
• Confer with Treasurer and department heads regarding budget requests and prepare draft budgets for the City Council.
• Aid Council in recruiting, examining, classifying and determining pay programs and policies of City personnel.

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Bookkeeper

 

Responsible for the managing the City’s accounting information.

EXAMPLES OF DUTIES

• Operate the City's computerized accounting system (general ledger, accounts payable, payroll, sewer billing, etc.)
• Create payroll and disbursement checks.
• Prepare financial statements.
• Post general ledger accrual and adjusting entries.
• Collect and deposit money to the various City accounts.
• File.
• Prepare legal papers for filing with small claims court.
• Prepare inter-account billings.
• Prepare Federal and State reports, as required.
• Work with Auditor regarding year-end reports.
• Mail business license applications and prepare licenses.
• Prepare billings as necessary.
• Assist with the preparation of the annual budgets.
• Prepare payroll taxes reports.
• Answer phones and fill in for the City Clerk during his/her absence.

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